EGC 2020 Fees and Financial Support

Conference fee

The fees and payment deadlines for different categories are as follows:

fees

*Please submit evidence of IAVS membership and/or your enrolment at a University by emailing confirmation of matriculation to idoia.biurrun@ehu.eus

The registration fee provides full participation in the conference, including registration and conference materials, admission to the conference, lunches and coffee breaks on 8th and 10th September, mid-conference excursion with lunch pack, grassland party, and Meet the Editors workshop. A childcare service will be offered upon demand and free of charge. Please indicate during registration if you will need it.

Fees of the optional events

The basic registration fee does NOT include the following, which can be booked separately:

·        Post-conference excursion (11-13 September): €275

·        Workshop on Orthoptera (7 September): €20

Note that payments for the post-conference should be made after receiving confirmation email from the organizers.

Payments

Payments should be made by bank transfer by 20th April at the latest for early bird registration and by 1st May for late registration. Below are the bank details. We are not able to accept payment of the registration fee at the conference: this must be paid in advance by bank transfer.

Bank: Kutxabank
IBAN: ES35 2095 0292 9191 1945 3561

SWIFT (BIC): BASKES2BXXX
Account holder:  Universidad del País Vasco-Euskal Herriko Unibertsitatea
Payment reference: EGC 2020, participant’s name and surname (Please indicate this information in the details of your payment!)

Please note that, the post-conference excursion fee should be paid after you receive a confirmation email about your place.

Cancellation and refund

Cancellation and repayment for symposium:

  • 100% cancellation until 31st June
  • 80% cancellation until 31st July
  • No refund for cancellation after 31st July

Cancellation and repayment for post-conference excursion:

  • No refund for cancellation after 30th May

The local organizing committee and the EDGG executive committee are following the latest news about the coronavirus disease in the World and the recommendations of public health authorities related to the meeting organizations. In case it is required to cancel the EGC2020, the registration fees will be paid back to the participants -after the bank costs are deduced.

Financial support

Thanks to the EDGG’s mother organization IAVS, we can support a number of participants with travel grants. Travel grants will be awarded according to the IAVS criteria, based on income level and country of origin. They will preferentially be given to early-career and other financially constrained scientists. The support usually covers only part of the participant’s costs, according to the number of successful applications.

Eligibility and requirements:

  • The applicants should be a IAVS member during 2020.
  • To qualify for a travel grant, active participation at the conference (oral presentation or poster) is required.
  • Only the presenter of the contribution will be supported so each applicant should apply with a separate talk or poster and she/he will be the presenter.
  • After the conference, grantees must provide a short report of the event, and some photos that can be used in Palaearctic Grasslands.

Travel grants can be applied for during online registration until 20th April, including a short motivation letter. Applicants for IAVS travel grants must be IAVS members for the year 2020. Information about travel grants will be given at the latest by 31st May.

We would like all grantees to share some of their experiences with us. Those will be shared with the EDGG members in the next issue of the Palearctic Grasslands. All grantees are asked send a short report including a profile photo of the applicant, a few photos from the conference, 1-2 paragraphs about the event: in which ways the grantee benefited from the conference, your opinions about the sessions and the events and suggestions. Please send your reports by email to Alla Aleksanyan (alla.alexanyan@gmail.com) within 1 month following the conference and write "report from IAVS grantees" in the mail subject. Grantees who did not do so will not be eligible to apply for the the travel grant next year.